If cloud computing has you mystified, hopefully we can clear the clutter. Simply put, the cloud provides infrastructure as a service. You can collaborate on projects with co-workers, easily keep track of email, calendars and tasks in a central location and maximize the computing power of existing machine. This is all available through a secure host server. The cloud keeps all computers within your company in sync, which means sharing documents, pictures, and data reports with co-workers is easier than ever.
The Cloud Defined
The term cloud refers to any pay-per-use or subscription-based service which directs and stores data at a location outside your company’s four walls. Its services can include the delivery of software, data storage over the internet, and sharing.
You may already use the cloud and not even know it- Gmail, Skype, and LastPass are three (free!) examples. For small businesses, a cloud-based solution means you can save on IT costs, such as an in-house server, and application licenses (if you go with an option that comes with web applications) .In addition, it frees your IT team to focus making sure everything runs smoothly.
Secondly, there are many misconceptions around data storage on the net. In reality it is simple and efficient to share information on a site like Box.net or Dropbox.com (online workspaces for file sharing and collaboration). These solutions are safe, relatively inexpensive and centrally located, unlike storage on individual machines.
How safe is the cloud?
Security is an issue of paramount importance, and most cloud services have greater privacy settings than many social media sites and built-in anti-virus software. As with any computer software, there is always the possibility that a server could fail. Many cloud solutions offer multiple redundancies to ensure the safety of your data.
Keys to making the cloud work for you:
If you’re trying to get a whole work force to use the cloud, start small. Many cloud solutions offer some level of free version or free trial. Ask workgroups to use the different solutions and get feedback before committing. Then, scope out service options to find the best one to suit your needs. Look at the main functions of cloud computing and break them down to determine which components will work best in your environment. In addition, more and more companies are turning to the cloud. Ask around and see what’s working for them, and what’s not, then get ready to embrace the future- a world where your files, photos, videos and documents are accessible with the click of a button, from anywhere in the world.
Stay tuned for our next blog post, where we will be talking about the best cloud services for small business.
