Propose a New Time for a Meeting

1. In the open meeting request, on the Message tab, in the Respond group, click “Propose New Time”.
*Note: If you open the meeting from your calendar, on the Appointment tab, in the Respond group, click Propose New Time.
2. Click either Tentative and Propose New Time or Decline and Propose New Time.
3. Click a time when all invitees are available.
4. Click Propose Time.
5. Click Send.
Microsoft Office Outlook 2007 sends a default message saying that you want to propose a new time but you have tentatively accepted the meeting. You can change this default message to say that you want to propose a new time, and that you are declining the meeting:

1. On the Tools menu, click Options, and then click Calendar Options.
2. In the Use this response when you propose new meeting times list, click the setting that you want.

*Note: You can also change this setting for individual meetings. In the open meeting request, on the Message tab, in the Respond group, click either Tentative and Propose New Time or Decline and Propose New Time. If you open the meeting on your calendar, on the Appointment tab, in the Respond group, click either Tentative and Propose New Time or Decline and Propose New Time.